April 25 Exercise Support

Kelsey and I set up outside the shipping containers as if we providing support to South County disaster relief.  We didn't get any activity at WVI, maybe due to the weather, it was low overcast and windy and maybe none of the E19 pilots wanted to come around under it.  They also were a little slower than planned setting up according to Peter.

But Kelsey and I had a long conversation about the disaster media course she attended earlier this year, went over some of the material a little.  Also discussed some of the social media efforts she can do eventually.  But first she said she would contact the lawyer Marjorie suggested in hope he'll help set up our non-profit status.  We agreed that would be our first priority.

Lessons were learned just from doing this set up, even if there was no activity.

1. We do need a couple of pop-up canopies. (I borrowed one from EAA.)
2. Need a coffee maker.
3. Need power at the shipping containers.  (Rayvon stopped by and we discussed that a little, run the conduit across the tops from the comm shack, ensuring they are flexible since the containers will shift around in a big shaker.)
4. Chairs and tables.  (I borrowed some from my hangar and the EAA hangar.)
5. Need anchors for pop-up tents because of the wind.  Some dirt filled buckets would work.
6. Remember to bring food!

Overall it was time well spent by Kelsey and I!

Meeting Minutes 4/4/2015

I am finally getting around to uploading my notes from the last meeting.

DART - SCAMPA Exercise

• 25 April at 9am
• Peter and Marjorie (Dan also went) volunteering
• Bob - Radio work
• Tom at WVI to support if necessary

501(3)(c)

• Kelsey and Tom working
• Marjorie has a lawyer she knows, info given to Tom

Comm

• Wifi in comm shack, 1w transmitter
• Mesh network
• Will try to link into local network which extends throughout bay area
• Loma Prieta node

Emergency Media Course

• Kelsey went, will meet with Tom to go over notes

Forms

• Discussion on current forms
• Marjorie will send out her forms
• Dan is working on materials forms
• Will get some lessons learned from DART - SCAMPA exercise

Get list (list of things to get for WEACT)

• Bolt cutters!

Airport Diagrams

• For fundraising effort
• City will print
• We will need to get laminated

Bumper stickers

• Passed out a few
• Put up for sale - $1 each

Disaster Relief Packet

• Large - cost $16.50, sell for $25
• Small - cost $5.00, sell for $10
• Young Eagles, Air Show, 2nd Saturday

Signage

• Need to design and print
• Utilize at Young Eagles, 2nd Saturday, Airport meetings

Human Race

• Marjorie will check on setting up a fund raiser
• (dropped for this year)

We then went out to the Connex boxes (Shipping containers) and looked them over along with the comm shack.  The padlock combo was given out along with the comm shack combo.  Discussion on how to use the shipping containers.  The idea floated is that one be set up as the ops center with desk, briefing boards/maps, furniture.  The other set up as storage.  Ventilation need to be added and power extended from the nearby hangar to them.

WEACT Meeting Minutes 01/10/2015

Below are my notes from the January 10th meeting which turned into a burger grilling by JR and potluck.  I had more written down but I've misplaced my notebook, so if you have more to add from your memory, please comment in the comment section.  Especially with regard to actions, I wrote some names but I only remember one for me and Kelsey.

• Agenda
• Connex boxes
• Non-profit organization
• Task list

• Connex boxes
• Located near RWY 9-27
• Stayed dry in the rains
• Need to get ventilation fans to keep dry inside
• Reasonable size, shelving in one of them
• Need cleanup, remodeling
• Moved WEACT box of supplies into one
• Locked with combo locks - combo distributed
• Non-Profit
• From Kelsey Olson:
• I do however have a few leads from the lawyer I spoke with. He said our best bet will be to look around for a retired attorney that has a pilot's license and is familiar with Watsonville Airport. The reason being, it's unlikely to find an attorney that will volunteer because the penalty would be to pay potential tax on income generated by the organization.
• I'm going to put feelers out for retired attorneys with pilot's license, if you guys could do the same we might be able to find the right person to help. I know that there is a firm near the airport that might be worth checking, I'll do that on Monday.
• LegalZoom does make the process possible, but it's definitely tedious.
• Action: Tom and Kelsey to work this more
• Task List
• Procedures
• Update from October excercise
• Supplies/Equipment
• Locks for boxes - already purchased 
• Ops stuff… canopies, chairs, bulletin boards, map-boards
• Need more volunteers
• 2nd Saturday display
• Open House display
• Young Eagles parents 
• Pamphlets
• Fund raiser ideas
• Laminated airport map
• Disaster kit sale
• There may be more notes but I've misplaced my notebook before completing this
• Next meeting agreed on 5pm, Saturday, 21 February.  Potluck dinner.